Employee Non-Emergency Accident Procedures

If Medical Treatment is Necessary:

1. Call the SFPD non-emergency line at 352-395-5519. Notify your supervisor.
2. SFPD will complete an Accident/Incident Report and provide you with a letter from our third-party administrator, Davies, that will permit our Workers' Compensation Authorized Medical Provider to deliver medical treatment.
3. Emergency Physicians Medical Center is the college's primary Authorized Medical Provider (see information below). You must provide them with the letter from Davies in order to receive treatment.
4. The provider will determine any future medical needs and/or work restrictions and give you a Form DWC-25. A copy of this form must be given to the Safety and Risk Management Coordinator within 24 hours of this appointment.
5. The Safety and Risk Management Coordinator will file a claim with Davies.
6. If applicable, a Workers' Compensation notification letter will be sent to you and your supervisor with information on work status and/or any necessary follow-up.

If Medical Treatment is NOT Necessary:

1. Call the SFPD non-emergency line at 352-395-5519. Notify your supervisor.
2. SFPD will complete an Accident/Incident Report.
3. If medical treatment becomes necessary, notify your supervisor and the Safety and Risk Management Coordinator.

Family/Parental Notification of Accidents and/or Injuries on Campus

If a medical emergency involving a student occurs on campus:

1. Call 911 immediately and the SFPD emergency line (352-395-5555).
2. Tell 911 the nature of the emergency, your location, and any information about the situation that could aid responders.
3. Stay with the injured person until responders arrive.
4. SFPD will fill out an Accident/Incident Report.
5. SFPD will document parent/emergency contact if known on the Accident/Incident Report.
6. SFPD will look up the student's information in eStaff and notify the designated emergency contact.

If an injury involving a student occurs on campus which does not require emergency services:

1. Immediately call the SFPD non-emergency number (352-395-5519).
2. If in doubt on whether the incident is an emergency or not, treat the incident as an emergency and call 911 and the SFPD emergency line (352-395-5555).
3. SFPD will fill out an Accident/Incident Report.
4. SFPD will document parent/emergency contact if known on the Accident/Incident Report.

IMPORTANT: College employees may NOT provide personal transportation to injured or ill employees, students, contract workers, or visitors.

Authorized Medical Provider

9181 NW 39 Ave Gainesville FL 32606 (352-727-7755) OR
2445 SW 76 St Suite 110 Gainesville FL 32608 (352-872-5111)
Hours (both locations): weekdays 8 a.m. - 8 p.m., weekends 10 - 4 p.m.

Workers Compensation Information

For detailed information regarding Workers' Compensation, including the Return to Work Program and resources for injured workers, please refer to the following:

• SF Return to Work Program Guide
• (State of Florida)

Remember: Prompt reporting and proper documentation are crucial for ensuring appropriate care and compliance with college policies. If you have any questions or need further assistance, please contact the Safety and Risk Management Coordinator.