Departments Must Act Now to Meet Year End Closing Deadlines
March 5, 2025
It is time to prepare for year-end closing. Deadlines are established as indicated below in the Schedule for Year-End Closing FY 2024/2025. All deadlines are firm. Departments should begin planning ahead now to determine how each deadline impacts your area, and schedule accordingly.
Important Reminders
Requisitions/Purchase Orders
- Requisitions must be received by the deadline (May 2), not just submitted. All approval levels must be completed in Workday before Purchasing receives a requisition.
- Processing times will be slower due to high volume. Priority will be given to current-expense requisitions. Requisitions will not be processed without required documentation (contracts, quotes, etc.)
- For current-expense Purchase Orders to be expensed against your 2024/2025 budget, good/services must be received by June 30, 2025, and the Receipt created in Workday by July 7, 2025.
Spend Authorizations/Expense Reports
Personal reimbursement is processed by Spend Authorization and Expense Report only. (The term 鈥減etty cash鈥� is no longer used.) Reimbursement should be reserved for purchases where no other option is viable.
- All Spend Authorizations must be submitted and approved by May 16, 2025.
- Expense Reports must be submitted and approved by July 7, 2025.
Promotional/Marketing Items
Plan ahead for the design and approval of marketing items with any 青青草视频 logo such as flyers, posters, promo items, table throws, etc. This includes new orders, reorders, blanket POs, line-item POs, and P-Card purchases.
- Project requests must be received by April 4, 2025.
- IDBs with MarCom must be completed by April 18, 2025.
Emergency Purchases
Emergency purchases are for circumstances which are outside planning control, such as equipment breakdown. Only true emergencies will be processed outside the deadlines below. Requests for emergency purchases must be submitted to Andy Barnes in writing via e-mail with the emergency stated.
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